LongHaul Trucking LLC

Driver Manual & Safety Program Handbook

Table of Contents

 

Table of Contents

iC H A P T E R 4 
IntroductioniiVehicle Maintenance4
Mission Statementii  
Driver AcknowledgementiiiC H A P T E R 5 
Equal Employment OpportunityivPassenger Policy Guidelines1
  Passenger Authorization1
C H A P T E R 1   
Safe Work Rules1C H A P T E R 6 
Seat Belt Policy1Standard Operating Procedures1
Following Distance2Security Steps1
Speed Management2Crash Reporting1
Entering/Exiting the Vehicle3Crash Handling2
Proper Footwear3Injury Reporting2
Back Safety4Training1
Injury5Prohibitions1
  Conséquences2
C H A P T E R 2   
Driving Records1C H A P T E R 72
Driver Qualification1Driver Handbook (Company Driver Version)3
Hours of Service2  
Hazardous Materials2Addendum 123
  Addendum 224
C H A P T E R 3 Addendum 325
Controlled Substance Policy3  
  Index5

Introduction

LongHaul Trucking LLC is known as both a local and long-haul freight transportation company with expertise in transporting finished goods, machinery and equipment – specializing in dry van and refrigerated shipments.

LongHaul Trucking LLC is committed to the protection of our drivers and their long-term health. It is our policy to comply with all provisions of the Federal Motor Carrier Safety Administration’s Regulations (FMCSRs).LongHaul Trucking LLC will not permit or require any vehicle to be operated in violation of the safety regulations. Specific measures will be taken to ensure compliance from all drivers. In our industry, a lot of emphasis is placed on safety while driving; however, there is a great potential for injury to our drivers while working on and around our trucks and trailers. Because of this potential for injury,LongHaul Trucking LLC has developed this program of safe acts to follow while working on and around our trucks and trailers.LongHaul Trucking LLC expects all staff members to abide by the rules of this program, which are effective immediately. Therefore, this manual cover both safe driving and safe working practices. It affects all persons operating under theLongHaul Trucking LLC operating authority.

 

 

P U R P O S E  A N D  S C O P E

This program includes emphasis on the unique issues found in our industry. The components of the program include awareness of the hazards, the use of appropriate equipment, safe work practices, evaluation of the driver’s knowledge of these safe work practices, and counseling.

Mission Statement

It is our intention to be in compliance with all federal, state, and municipal safety and highway regulations. We want to make certain that our drivers know and understand the Federal Motor Carrier Safety Regulations (FMCSR). Our mission is to have safe transportation of our products by providing the following:

 

  1. Training in regulatory compliance at the management
  2. Ongoing driver training by taking advantage of multimedia resources
  3. Adherence to driver hiring
  4. Continual audit of driver safety records to ensure
  5. Never to require drivers to operate a vehicle when fatigued and never to require drivers to exceed the speed limit in order to meet a run
  6. Training in the proper and safe way to distribute and secure a
  7. Maintain current physical exams, driving records, and

 

Handbook Introductory Statement

 This handbook is designed to provide you with information regarding company philosophy, benefits, policies, and procedures. This handbook is not intended to create a contract of employment between the company and any of its employees or otherwise alter or modify employees’ at-will status. These policies and procedures offer a set of guidelines for the implementation of those policies and procedures.

They are subject to change from time to time and do not confer any obligation on LongHaul Trucking LLC or right to employment.LongHaul Trucking LLC explicitly reserves the right to modify any of the provisions of these policies and procedures at any time and without notice. The policies, procedures, and benefits will be applied to each particular situation and interpreted byLongHaul Trucking LLC at its sole and absolute discretion, subject to applicable state and federal laws. In addition, this handbook supersedes all previous written or verbal policies.

 

Please take the time to read the material carefully, become familiar with its content as you are responsible for the information held within. If there are items that you do not understand, or if you have any questions, please contact Jared Ulmer.

Acknowledgement

This manual was created to provide guidance in understanding our policies and procedures. It should not be construed as a contract of employment, nor an offer of contract to independent contractor / owner operator’s employment at will. It is your responsibility to read and review the contents of this manual. LongHaul Trucking LLC drivers receive a driver’s manual covering the topics listed here. Compliance with these topics is a performance expectance while operating under LongHaul Trucking LLC’s operating authority.

Table of Contents

Table of Contents                                   i

Introduction                                          ii

Mission Statement                                 ii

Driver Acknowledgement                       iv

C H A P T E R   1

Safe Work Rules Seat Belt Policy Following Distance Speed Management

Entering/Exiting the Vehicle Safety Around the Vehicle Proper Footwear

Back Safety

 

C H A P T E R   2

Driving Records Driver Qualification Hours of Service Hazardous Materials

 

C H A P T E R   3

Controlled Substance Policy

 

 

C H A P T E R 4

Vehicle Maintenance

 

C H A P T E R 5

Passenger Policy Guidelines Passenger Authorization

 

 

C H A P T E R 6

Standard Operating Procedures Crash Handling

Training Prohibitions Consequences

 

C H A P T E R 7

Independent Contractor Insurance Program (Owner Operation Version)

Driver Handbook (Company Driver Version)

 

Index

Long Haul Trucking LLCLong Haul Trucking LLCLong Haul Trucking LLC has adopted safe work practices as a means to protect drivers, equipment, cargo, and the motoring public while still being a successful company.Long Haul Trucking LLC has a formal orientation process and will cover additional topics in detail, which may not be

included here.

Safe Driving Rules

It is the intention ofLong Haul Trucking LLC to prevent accidents and to promote and provide safe operators on the road. The following rules are designed to achieve this purpose.

 

  1. No driver shall operate a vehicle while under the influence or be in possession of any Schedule I drug, unless prescribed by a physician who has advised the driver that the substance will not affect his/her ability to operate a motor vehicle.

 

  1. All drivers must obey all federal, state, and local highway

 

  1. No driver shall knowingly falsify his/her logbook. Violation of this can result in immediate

 

  1. No driver shall knowingly falsify the annual motor vehicle violation and review record. Violation will result in immediate

 

  1. In the event of an accident, all drivers shall follow the procedures outlined in the Accident Investigation Report

 

  1. No driver is permitted to carry unauthorized

 

 

  1. All drivers shall be knowledgeable of the Federal Motor Carrier Safety Regulations and will be

 

  1. Any driver found driving a vehicle while under the influence of drugs or alcohol shall have his contract or employment terminated immediately. Any off the job violation can result in suspension contract or employment for up to one (1)

 

  1. Any driver who incurs three (3) or more preventable accidents in any 12-month period may have his contract or employment terminated upon the occurrence of the third

 

  1. All drivers shall operate the vehicle in a safe and courteous manner at all

 

Seat Belt Policy

We value the lives and safety of our drivers and contractors. Seatbelts are proven to greatly reduce the risk of dying or being seriously injured in a motor vehicle crash. Of course, seatbelt usage is also a federal requirement for commercial drivers under FMCSR 392.16. Because of our commitment to driver safety and compliance with the law, our company has adopted the following policy regarding seatbelt usage.

All employees, contractors, and their passengers are required to use a seatbelt when traveling in any vehicle while in the course of conducting company business. This policy applies to employees, independent contractor truck drivers, and those who operate other company vehicles.

Failure to abide by this stated policy will be considered a violation of our company policy and will subject the person who is in violation to disciplinary action, which could include suspension and possible termination of employment or termination of contract.

Following Distance

Driving in traffic poses many dangers. With so much going on around your truck, it can be difficult to concentrate on driving protectively. When you lose your concentration, a crash can occur. A greater following distance can mean the difference between life and death.

Always maintain a safe distance between your vehicle and the vehicle ahead of you. The best method for determining a safe following distance is to follow the “Six-Second Rule” in normal highway driving conditions.

This distance must be increased for “adverse weather conditions, poor road conditions, vehicle/cargo circumstances or if you are fatigued. When the vehicle ahead passes an object, such as, a tar strip or shadow on the road; start counting

 

1001, 1002, 1003, 1004, 1005, 1006. If you cross the spot on the road before 1006, you are following too close. In rush-hour traffic, it is recommended by professional drivers to drive 3-5 mph slower than the flow of traffic. This practice allows other vehicles to pull away from you, increasing the following distance. It is impossible and certainly unsafe to keep other vehicles out of your lane. Driving a bit slower is the best technique to practice in your goal of protecting other motorists.

Following other vehicles too close, called tailgating, endangers other motorists and is “not acceptable”. Violations of this policy and becoming involved in preventable rear-end crashes will result in disciplinary action against you, including termination of employment, if necessary.

 We expect our drivers to keep a safe following distance between other company vehicles and not run in close following convoys. Ensuring your brakes are in safe, working order is another proactive step you can take.

If you are too tired to drive, we require you to pull off the road immediately and get some rest in a safe area. Please drive as if your family was in the vehicle ahead of you! It is your responsibility to “protect” other motorists on our highways.

Speed Management

Soaring fuel costs are causing everyone to think about fuel management. By managing your speed, you will be able to save more fuel and drive safer. Speeding is hard on equipment, can cause freight damage, and increases the damages and costs in a crash. Driving within the speed limits is not only the law but it can make your drive less stressful and set a good example for other drivers. Long Haul Trucking  LLC follows the FMCSA mandate of not allowing radar detectors in the commercial motor vehicles. Violation of this rule will result in fines and/or termination.

 U-Turns

One of the most critical types of crashes is the run-under crash. The maneuver that is most commonly associated with a run-under accident is a U turn. This type of crash is 100% avoidable by not performing U-turns Long Haul Trucking LLC policy prohibits U-turns.

Prohibitions

In order to ensure that our goal of safe transportation is met, we strictly prohibit the following practices:

 

  1. Driving when alertness is impaired by fatigue or when

 

 

  1. Driving when in possession or under the influence of any narcotic, amphetamine or other dangerous

 

  1. Driving when under the influence of an intoxicating beverage within (8) hours of going on duty and being in possession of or consuming an intoxicating beverage while on

 

  1. Drivers must not transport any person or permit any person to be transported in any controlled vehicle without written permission. See Passenger

 

  1. Driver must not permit his/her assigned vehicle to be driven by any unauthorized

 

  1. No controlled vehicle is to be driven with the motive power disengaged from the drive wheels, no coasting down hills,

 

  1. No flame-producing heater used in loading and unloading is to be in operation while the vehicle is

 

  1. No cell phone use while

 

  1. No electrical additions or decorations to Long Haul Trucking LLC equipment will be allowed without Jared Ulmer  All such additions will be removed in our shop at the driver’s expense.

 

  1. ABSOLUTELY NO alcohol, firearms, illegal weapons or controlled substances will be allowed or tolerated in Long Haul Trucking LLC equipment or on terminal premises. While this is against FMCSA regulations, it is also against company

 

  1. No pets are allowed in equipment running under Motor Carrier’s

authority.

 

 

Consequences

Long Haul Trucking LLC will discipline employee drivers as required by this policy for the infractions incurred up to and including possible termination. Independent Contractor / owner operators may be in breach of contractual obligations for infractions incurred within any of the above policies. Breach of contract can result in termination of the contract, subject to the terms and conditions of the agreement.

Injury Prevention

History shows truck drivers are the highest class of injured workers. Let’s prove them wrong and keep ourselves productive.

Truck drivers experienced the most work-related injuries and illnesses requiring recuperation away from work beyond the day of the incident for at least eight years in a row. Therefore, to keep our drivers healthy and able to continue their livelihood, and to help lower these national statistics, LongHaul Trucking LLC has implemented the following injury prevention practices.

Entering/Exiting the Vehicle

Proper techniques for getting into and out of the truck will keep the driver active. Something as simple as getting out of your truck can make a difference in your productivity – professionally and personally. You may not even think about entering and exiting the truck since you do it so often. Drivers are to utilize proper 3-point stance when entering and exiting the tractors and trailers. Three-point contact allows the driver to maintain balance. Also ensure your steps are fastened properly, take weather conditions into account and be sure footwear tread is adequate.

 

  • Exit same direction you
  • Watch when stepping down for potholes, uneven surfaces, slippery surfaces such as
  • No objects on steps such as bungee cords or carpet that might cause a trip or

 

Footwear Policy

LongHaul Trucking LLC has implemented this policy to ensure all personnel use adequate footwear when working in areas where there is a danger of personal injury due to slips, trips, and falls; foot injuries due to falling or rolling objects, objects piercing the sole, or when a person’s feet are exposed to electrical or

chemical hazards. This policy applies to all positions in the company including independent contractors and their employees.

This policy requires adequate footwear for employees and/or other personnel performing tasks where there is a reasonable potential for foot injury; or other personal injury from slip, trip, and fall incidents. This includes but is not limited to exposure to falling and/or rolling objects; working in close proximity to wheel and track vehicles; performing any type of maintenance activities; and operating material handling equipment.

Adequate footwear is defined as footwear that provides protection from hazards in the foot protection area. Adequate footwear includes shoes or boots with slip resistant soles and steel toes and shanks where there is the possibility of an object piercing, rolling, or falling.

Leather sole cowboy boots, athletic shoes, tennis shoes, or shoes of similar construction and material must not be worn on walking or working surfaces. When adequate footwear is required for protection from falling, rolling, or piercing objects, such footwear must meet American National Standards Institute (ANSI) requirements. An example of an ANSI reference number stamped or on a label attached to protective footwear is PT 01 I/75 C/75. (PT is personal protection; 01 is the year; I is “impact”; and C is “Compression.” Seventy-five (75) is a rating of force the footwear is designed to withstand.

Safety “sneakers” are not permitted since this footwear does not provide overall foot protection afforded by work-related footwear.

There are job activities and work environments where specific protective footwear meeting ANSI standards are not required; however, adequate footwear is required to protect individuals against:

 

  • Slipping
  • Dampness
  • Heat
  • Cold
  • Uneven work surfaces that could twist the ankle.
  • Harmful materials that could contact the skin of the foot, ankle, or lower

All personnel must wear adequate footwear and ensure it is in a condition that provides required protection. It is the responsibility of everybody to protect themselves and others from personal injury.

Managers and supervisors are responsible for evaluating workplaces and determining the required adequate footwear. Records must be maintained of the assessment and must indicate:

  •  Workplace evaluated
  • Person conducting the evaluation
  • Footwear selected
  • Date of the assessment

Department managers are required to train employees required to use adequate footwear. Training must include:

When adequate footwear is required

  • Proper use and limitations of footwear
  • Proper care and maintenance of footwear

Managers and supervisors are responsible for compliance to the requirements of this policy.

 

Dolly Legs

CRANKING T RAI L E R DOL LI E S

  •  Always ensure you have proper footing and traction in the area in which you will be
  • Use both hands to ensure the handle is properly seated on the shaft and in the proper
  • Never spin the crank with your fingers; keep one hand on the handle crank even when there is minimal
  • As soon as you feel resistance, use both hands and switch to a low
  • Stand to one side of the crank and use both hands to

Approximately three to four revolutions in low gear should be sufficient.

  • When possible, dump your tractor air bags before pulling out from underneath the
  • When hooking up, back under the trailer with your air bags

After the fifth wheel engages, air up your suspension to relieve some of the trailer weight before you attempt to crank up the dollies.

  • If you run into a situation where you have to crank against extreme resistance, it is always better to push on the crank rather than pulling
  • Proper maintenance and lubrication can reduce the potential for
  • Don’t be afraid to ask for assistance. Taking turns turning a resistant crank minimizes the possibility of strain type

Fifth Wheel

PU L L I N G  5 T H  W H EEL PI N

  •  Proper maintenance, adjustment, and lubrication of all 5th wheel parts are essential.
  • Park on level ground before unhooking to minimize the chance of placing a bind on the 5th
  • Establish a good stance with firm
  • It may be necessary to “rock” the unit to relieve pressure on the
  • Utilize a “pin-puller.”
  • NEVER jerk on the handle to get it to If it is still “frozen,” it may be necessary to “rock” the unit again.

Tandems

SL I D I N G  T A N D EM S

  •  Establish a good stance with firm
  •  The locking pins mechanism must be properly
  •  If this ends up being a two-person job, make sure the wheels are chocked to minimize the risk to the person pulling the
  •  “Rocking” the unit to release pressure on the pins is usually
  •  NEVER jerk on the mechanism to release the

Recommended Back Safety Procedures

Each year, in the United States, workers’ compensation payments, loss of wages, and hospital/medical costs for back and spine injuries total upwards of $10 billion. Only common colds beat back injuries for more lost workdays. Repeated incorrect lifting can result in a variety of injuries including back strain. It is usually caused by over stretching the back muscles.

Back injuries not only hurt the individual, they hurt the people around them. Back injuries affect family, friends, and workers through lost hours from work and play. Protecting yourself from back injuries can be simple.

Proper lifting techniques and hazard avoidance can ensure many hours of work and play without pain. Prevention is the key. Steps to a safe lift include:

  •  Size of the load. If it is too heavy, get help!
  • Plan the
  • Use base of
  • Get a good
  • Bend your
  • Keep the load
  • Lift with your
  • Pivot – Don’t

Cargo Doors

Proper lifting techniques and hazard avoidance can ensure many hours of work and play without injury if drivers are alert and pay attention. When opening trailer doors, consider the weight of the door as well as any potential cargo that may have shifted and could fall onto you. Another issue is the wind. Many drivers have been hurt when gusts of wind cause the trailer doors to strike the driver. Another consideration is the door latches. Ensure these are in proper working order. Be aware when pulling away from the dock that door latches may become disconnected. Trailer doors should be closed and secured during any movements.

Trailers

Special steps need to be taken for the type of cargo hauled. At Long Haul Trucking LLC, with the nature of business being in the (dry van, refrigerated) arena, we need to focus on some additional areas besides the basic van operation. Therefore, attention needs to be paid to the following.

Dry Van Trailers:

  • Climbing onto the
  • Lifting and pulling of
  • Proper clothing, footwear, and eyewear protection are
  • Be in proper and secure position to open the

Refrigerated trailers:

  • Climbing to adjust temperature controls
  • Condensation on floor (slip hazard)
  • Opening and closing of cargo Pay special attention to shifted cargo and wind.

Powered Industrial Trucks – Forklifts & Pallet Jacks

Material handling is a significant safety concern. During the movement of products and materials there are numerous opportunities for personal injury and property damage if proper procedures and caution are not used. OSHA reference for Powered Industrial Trucks is 1910.178. Long Haul Trucking LLC is responsible for the proper licensure of all forklift and powered pallet jack operators. There must be classroom training, a written test, road test and ongoing monitoring of each operator. A license and training documentation must be in a company file for each PIT driver. If an operator is involved with an accident or near miss, they must be immediately retrained.

All operators are to be retrained every 3 years by a qualified individual appointed by the company. This individual must also monitor the operators that he/she has trained for proper and safe use of the equipment. Any unsafe behavior must be documented and corrected immediately.

All equipment must be inspected on a daily basis and professionally maintained on a routine basis. Any unsafe equipment must be promptly removed from service until repaired. The Shipper may ask for their license or they may even ask them to pass a test before they operate at another facility.

Forklift & Motorized Pallet Jack Safety

Material handling is a significant safety concern. During the movement of products and materials there are numerous opportunities for personal injury and property damage if proper procedures and caution are not used.

Forklift and pallet jack users should remember the following responsibilities:

  • Operate only that equipment for which they have been specifically trained and authorized
  • Conduct required daily pre-use inspections
  • Report any equipment damage of missing safety gear
  • Follow all safety rules and operating procedures These hazards need to be taken into consideration when
  • Falling loads
  • Overloading of equipment
  • Impact with equipment
  • Piercing of containers
  • Loading dock roll off
  • Chemical contact – battery acid
  • Fires during refueling

The following hazard controls can be taken into consideration:

  • Control of equipment keys
  • Authorized fueling & recharge areas
  • Proper palletizing of material
  • Marked travel lanes
  • Equipment warning lights
  • Seat belts
  • Mounted fire extinguishers

Safe Operating Procedures (SOP) & Rules

  • Only authorized and trained personnel will operate PITs
    • All PITs will be equipped with a headache rack, fire extinguisher, rotating beacon, back-up alarm and seat Seat belts will be worn at all times by the Operator.
    • The operator will perform daily pre- and post-trip
    • Any safety defects (such as hydraulic fluid leaks; defective brakes, steering, lights, or horn; and/or missing fire extinguisher, lights, seat belt, or back-up alarm) will be reported for immediate repair or have the PIT taken “Out of Service”.
    • Operators will follow the proper recharging or refueling safety procedures.
    • Loads will be tilted back and carried no more than 6 inches from the ground. Loads that restrict the operator’s vision will be transported
    • PITs will travel no faster than 5 mph or faster than a normal walk.
    • Hard hats will be worn by PIT Operators in high lift areas. .
    • Operator will sound horn and use extreme caution when meeting pedestrians, making turns and
    • Passengers may not ride on any portion of a PIT. Only the operator will ride PITs. “NO PASSENGERS” decals will be affixed on all
    • If PITs are used as a man lift, an appropriate man lift platform (cage with standard rails and toe-boards) will be
    • Aisle will be maintained free from obstructions, marked and wide enough (six foot minimum) for vehicle
    • Lift capacity will be marked on all PITs. Operator will assure load does not exceed rated weight
    • When un-attended, PITs will be turned off, forks lowered to the ground and parking brake
    • All PITs (with exception of pallet jacks) will be equipped with a multi-purpose dry chemical fire extinguisher. (Minimum rating; 2A:10B:C)
    • Operators are instructed to report all accidents, regardless of fault and severity, to Management. Management will conduct an accident
    • When loading rail cars and trailers, dock plates will be used. Operators will assure dock plates are in good condition and will store on edge when not in use. Never move trailers unless forklifts are confirmed clear of the trailer!
    • Rail cars and trailers will be parked squarely to the loading area and have wheels chocked in place. Operators will follow established Docking/Un-Docking Procedures.

Injury Reporting Procedures

Report injuries immediately regardless of severity. Depending on the severity of the injury, we will first notify emergency help. Long Haul Trucking LLC will need to determine the cause of any incident or accident to reduce future recurrence. Consequences for failure to report on time are as follows:

1st offense – Written warning and report and retraining and retest of understand of reporting procedures.;

2nd offense –Termination of employment.

Compliance Topics

Operating within the government & insurance company requirements is a must to be a successful trucking company in this day & age.

Long Haul Trucking LLC has adopted safe work practices as a means to protect         drivers, equipment, cargo, and the motoring public while still being a successful company.

Driving Records

At Long Haul Trucking LLC, we use a stringent set of guidelines to select our drivers, including a complete review of each driver’s previous driving record. We take safety and risk management very seriously and expect all our company drivers and owner-operators to comply with all of the Department of Transportation regulations, plus our own rigorous driver safety standards and background checks. Poor driving records may lead to probation and/or termination. No driver shall knowingly falsify the annual motor vehicle violation and review record. Violation will result in immediate termination.

Driver Qualification

Long Haul Trucking LLC wants to ensure our drivers meet the FMCSRs and abide by the requirements in place. Our driver guidelines exceed the requirements imposed on the industry by FMCSA.

Our applicants must meet the following guidelines:

  • Be at least 23 years old,
  • Able to read & speak the English language,
  • By experience and training safely operate our type of equipment,
  • Meets or exceeds the FMCSA physical requirements including being able to handle freight and equipment on flatbed trailers in all types of weather conditions,
  • Has only one valid license,
  • Has prepared & furnished us with a list of moving violations for the last three years,
  • Is not disqualified to drive a commercial motor vehicle,
  • Has successfully completed a road test with our
  • Must meet insurance company

Upon hire, drivers must continue to meet the above requirements. Repeated moving violations may be cause for disqualification. Drivers are expected to keep his/her DOT physical and commercial driver’s license current. Drivers are also expected to provide Long Haul Trucking LLC with a listing of moving violations annually.

 

Hours of Service

Long Haul Trucking LLC feels that compliance with the FMCSR regarding hours of service is an absolute necessity. Our commitment will be to complete an absolute compliance order to ensure safe operation of our vehicles. A mandatory responsibility of the driver and company is to operate within the parameters of the hours of service regulations not around them. The following policies apply in order to guarantee compliance:

REQUIREMENTS

  1. Logs will be audited for

 

  1. Drivers must obey and understand the hour’s

 

  1. Logs/ELD’s must be maintained CORRECTLY!

 

  1. Each driver will carry a copy of the

      5. Long Haul Trucking LLC considers on duty time to be:

  1.  All time at a plant, terminal, facility, or other property of a Long Haul Trucking LLC or shipper, or on any public property, waiting to be dispatched, unless the driver has been relieved from duty by the motor carrier;
  2. All time inspecting, servicing, or conditioning any commercial motor vehicle at any time;
  3. All driving time as defined in the term driving time;
  4. All time, other than driving time, in or upon any commercial motor vehicle except time spent resting in a sleeper berth;
  5. All time loading or unloading a commercial motor vehicle, supervising, or assisting in the loading or unloading, attending a commercial motor vehicle being loaded or unloaded, remaining

 

 

in readiness to operate the commercial motor vehicle, or in giving or receiving receipts for shipments loaded or unloaded;

  1. All time repairing, obtaining assistance, or remaining in attendance upon a disabled commercial motor vehicle;
  2. All time spent providing a breath sample or urine specimen, including travel time to and from the collection site, in order to comply with the random, reasonable suspicion, post-accident, or follow-up testing required by part 382 of this subchapter when directed by a motor
  3. Performing any other work in the capacity, employ, or service of a motor carrier; and
  4. Performing any compensated work for a person who is not a motor carrier.
  5. All logbooks/ELD entries must be kept neat and current.
  6. A monthly log summary must be
  7. Every violation will need to be explained in writing and orally to management. A violation of the ELD logs will result in fines and/or immediate termination of

 

LOG PROCEDURES

All company drivers and owner operators must follow Long Haul Trucking LLC log procedures and regulations. If steps are not taken to follow the rules mandated by Long Haul Trucking, STRICT disciplinary/decertification actions will be taken. An orientation will be given to each driver to ensure the understanding of the proper procedures to comply with FMCSA regulations and to ensure the understanding of the consequences if these procedures are not followed.

 

  1. All logs and paperwork must be turned in together at the end of each trip. Quick submission allows Long Haul Trucking LLC to bill customers sooner as well as audit logs and supporting documents sooner. The sooner logs are audited the sooner any deficiencies can be found and

 

  1. All logs must be filled out completely. This includes recaps, all fuel stops, tickets, violations, lease cuts, PRO / bill of lading #’s, origin and destinations, etc…

 

  1. All supporting documents must be handed in with paperwork and/or submitted electronically. Please include all original fuel

 

  1. Everything must be signed: Mileage sheets, logs, delivery receipts and expense

 

 

 

  1. All paperwork MUST match up. This means ABSOLUTELY no incomplete or false logs. Long Haul Trucking LLC will not tolerate any attempt to hand in incorrect or false logs.

 

If the above procedures are not followed, the following consequences will be administered.

 

  1. A violation letter will be presented to each driver at the end of the week with dates showing any discrepancies on the log. The driver must sign and

 

  1. After the third violation, a written violation will be issued and the driver will then be suspended for 30 days. He will not be dispatched!

 

  1. After 3 suspensions for log violations, the driver will be

 

LOG AUDIT

Long Haul Trucking LLC follows the hours of service regulations mandated by the Federal Safety Administration. Specific company directives are listed as well. Further, Long Haul Trucking LLC Safety Director submits monthly reports to the CEO on the fleet’s hours of service record. Long Haul Trucking LLC maintains written records including driver’s daily call-ins with location, time, available hours, and call back numbers. Long Haul Trucking LLC will advise drivers during the daily call-ins if duty status will be ended en-route to comply with the regulations.

 

11-Hour Rule: A driver shall not drive more than 11 cumulative hours following 10 consecutive hours off duty.

 

14-Hour Rule: A driver shall not drive for any period after the end of the 14th hour after coming on duty following 10 consecutive hours off duty.

 

 

  • Hour Rule: A driver shall not drive for any period after having been on duty 70 hours in any period of 8 consecutive

 

Split Sleeper Berth: A driver who operates a property-carrying commercial motor vehicle equipped with a sleeper berth, may split the 10-hour break into 2 periods as long as one of the two periods is at least 8 consecutive hours in the berth. The other period, at least 2 hours, can be all off-duty time; all berth time, or a combination of the two. Drivers splitting sleeper berth time need to recalculate the 11-hour drive rule and 14-hour all time rule based on the 8-hour berth break and the other rest period to determine the available hours under each rule. You must also remember that if you split the sleeper berth in 2 periods (an 8-hour and a 2-hour) the time before and after the split cannot exceed 11 hours driving or 14 hours on duty.

 

Speed Limit: All drivers running under Long Haul Trucking LLC operating authority shall not exceed the posted speed limits.  The company may cross reference logs with software programs along with monitoring engine data for ensuring proper speed limits are followed.

 

Daily Mileage: Mileage must be reported each day on each log.

 

Shipping Information: Driver must show either: Manifest number, Shipper and commodity, or other information such as deadhead or empty.

 

Daily Inspection: Both pre-trip and post-trip inspections are required.

Vehicle Maintenance

Equipment operating on America’s roadways must be in safe operating condition to protect the motoring public.

LongHaul Trucking LLC recognizes the value of having a well-maintained fleet of trucks.

 

E X P O L O G I S T I C L L C M A I N T E N A N C E

 Our fleet maintenance program includes:

  •  Oil changes to be performed every time a vehicle comes into the corporate yard before leaving on additional
  • Mechanical Maintenance Check every 30-90 days or upon return to corporate
  • Monthly Maintenance Logs on each vehicle and equipment in use for and with LongHaul Trucking LLC

Operating under the Long Haul Trucking LLC authority has a few additional requirements on the maintenance front.

Roadside inspection reports are to be submitted immediately upon trip return. Any out-of-service situations are to be called into the Driver Manager immediately.

Driver Vehicle Inspection Reports (DVIRs) are required to be completed accurately for trips run. Documentation must be available for any noted elements that make the vehicle unsafe to operate. Any out-of-service violations or warnings found in a roadside inspection shall be included on the DVIR. Proof of the repair will be attached to the company’s report as evidence of the fix for the mandated retention period.

All inspection defects are to be reported upon return to the shop.

 

Independent contractors are required to submit a monthly service list to Long Haul Trucking LLC with copies of repair receipts. This documentation may be reviewed in any compliance review Long Haul Trucking LLC may have.

Remember the definitions of on-duty time when submitting logs and maintenance records.

It is the driver’s responsibility to see that all DOT required safety equipment is in the unit. If you are missing a Fire Extinguisher, Flares, or any other safety equipment, please notify the Service Center/Shop foreman. Also, please check Fire Extinguishers occasionally to maintain proper working order. Fire extinguishers should be checked at least once per month.

Electrical additions or decorations may not be added to Long Haul Trucking LLC equipment without Jared Ulmers name authorization. All such additions will be removed in our shop at the driver’s expense.

Passenger Program

Passenger programs are a perk.

 We understand the importance of a passenger policy to our drivers. Therefore, we have implemented the following guidelines. It is the preference of our insurance carrier that Long Haul Trucking LLC has a strict no passenger policy in place. However, we recognize the importance of this program and allow passengers on a limited basis.

Federal Motor Carrier Safety Regulations mandate no unauthorized persons to be transported.

Therefore, if passengers are to be authorized there must be a written passenger policy in place that is closely monitored by management, is incentive based, and has the minimum following criteria:

 

  1. Passengers should be considered a privilege that drivers can earn after having a disqualification-free period of 90 days including no suspensions or write-ups.
  2. The privilege must be tied to safety. Drivers should be employed or under contract by Long Haul Trucking LLC and free of preventable accidents for six (6) months to
  3. Passengers are limited to spouses, dependent children over the age of 12 or an immediate family
  4. The time of year during which passengers can be taken as well as the type of trip will be
  5. The number of passenger trips should be limited per driver – no more than 1 per 1
  6. Eligibility will be based on Long Haul Trucking LLC’s safety program that monitors performance and
  7. Passenger Authorization and Release of Liability should be executed by the passenger taking the trip (or guardian).
  8. A passenger accident insurance program with acceptable limits must be procured in advance, prior to leaving on the
  9. Long Haul Trucking LLC will take strict disciplinary action against the driver who has taken an unauthorized passenger including termination or lease
  10. The passenger must wear the
  11. Drivers must have acceptable driving records, be serious violation free with no more than three (3) moving violations in the last three (3) years.
  1. Passengers are restricted from
  2. Long Haul Trucking LLC insurance carrier will conduct periodic reviews of passengers to ensure the above criteria are
  3. No passenger will be allowed on customer dock and/or assist in the loading or
  4. No expectant women will be permitted to be a passenger at any time.
  5. Approvals or authorization must be in writing from Long Haul Trucking LLC. A copy must be kept by the Safety Director and a copy carried in the vehicle at all times. A third (3rd) copy is to be sent to the insurance company with the

Please see the Safety Director if you meet the above criteria to fill out the correct forms.

 

Standard Operating Procedures

Uniform procedures can save time and money.

 Company Practices

Drivers MUST CALL IN DAILY before 10:00 a.m. and before 5:00 p.m. If lines are busy, KEEP TRYING.

It is the driver’s responsibility to make sure all necessary permits are in the unit’s permit book. Lost or missing permits should be reported IMMEDIATELY. If you are dispatched to destination for which you have no permit, notify the office in sufficient time for us to order you a temporary.

Drivers will be responsible for Insurance deductibles of any claims resulting from their negligence or misconduct. See the Claims Handling section below.

Long Haul Trucking LLC will not be responsible IN ANY MANNER if a driver does not follow dispatch directions. If a shipper or consignee requests a favor or an extra pick up or delivery, DO NOT agree until dispatch OK’s the move.

ALL TRAFFIC ACCIDENTS, VIOLATIONS, AND INJURIES ARE TO BE

REPORTED IMMEDIATELY! Failure to report could result in immediate dismissal. All inspection defects are to be reported upon return to the shop.

Any overt discourtesy or improper behavior to a shipper or consignee will not be tolerated. If you encounter a problem when picking up or delivering a load, call Dispatch immediately and let them handle it.

It is the driver’s responsibility to maintain awareness of new regulations. Questions should be directed to Safety or your Driver Manager.

Drivers are to report to Long Haul Trucking LLC IMMEDIATELY, but not later than the end of the next business day, any revocation, suspension, or canceling of the driver’s license. Further, any citations are to be reported to Long Haul Trucking LLC within 30 days of conviction whether the infractions are in a personal vehicle or commercial motor vehicle. Any driver receiving three (3) moving violations within a 12-month period will be terminated upon receipt of the third violation.

Any problems with Long Haul Trucking LLC equipment or employees should be addressed to Jared Ulmer. Rudeness or impertinence to employees in the shop or office will not be tolerated. Jared Ulmer(s) is usually available weekends and nights at home in the event of an emergency. If he cannot be reached, you may call Aurel Davidyan. The phone numbers are:

Jared Ulmer:   Aurel Davidyan: 503-583-0018

 Equipment Abandonment

If you quit or abandon your tractor and/or trailer in a location other than your home terminal, the amount incurred for retrieval of the tractor and/or trailer by Long Haul Trucking LLC will be deducted from your final wage or Independent Contractor settlement. Expenses may include: towing, impoundment fee, mileage back to home terminal at the current rate, airline tickets to abandonment location of tractor/trailer, and attorney fees.

ATA Recommended Truck Driver Security Steps

The trucking industry is a potential threat for terrorists and cargo thieves. Here are suggestions for truck drivers to avoid being victimized while on the road.

 

  • Have proper photo identification and shipping Be prepared to be stopped often by law enforcement officials.
  • Maintain regular communications with your dispatcher or Line haul Department.
  • Report any suspicious activities to the local police – – if an emergency, contact
  • Vary your route when
  • Park in areas where other truckers are
  • Do not stop on dark roadways or in deserted areas while waiting to make
  • Use reputable truck stops along your route.
  • If possible, drive in
  • When possible, go directly to your delivery point without making any
  • Don’t take your load home or park in an unsecured area such as a parking lot or
  • Be aware of vehicles that are following your truck and of strangers asking you
  • Be suspicious, of individuals having you stop as a result of an alleged traffic accident. If unsure, whether an accident has occurred, drive to a police station or to a well-lit busy location before
  • Always lock your tractor doors and make sure all trailer and containers doors are secured with a heavy-duty
  • Keep your tractor windows rolled
  • Don’t talk about your load on the CB
  • Do not pick up
  • Remain aware of your surroundings at all
  • Stay alert!

Crash Reporting

Proper crash reporting is imperative to the process. Late reported claims are not acceptable to the insurance carrier. Follow these steps when in a crash.

  1.  Stop immediately and stay
  2. Protect the
  3. Check for
  4. Notify law
  5. Report to Insurance Company and Company
  6. Document the
  7. Complete the preliminary accident
  8. Complete the DOT Drug & Alcohol testing if
    1. Testing will be needed if there is any fatality or if you are cited.
    2. Timeliness of the tests is

ALL TRAFFIC ACCIDENTS AND VIOLATIONS ARE TO BE REPORTED

IMMEDIATELY! Failure to report will result in immediate termination of employment or contract. All damage will need to be repaired. Any vehicle damage will need to be documented on the driver’s vehicle inspection report.

Remember to take photos of the crash scene. Photographs are an important part of the story as it shows the scene as it was. Remember these tips:

  • Use the entire roll of
  • Take pictures of the full scene and then in for
  • Include landmarks and permanent
  • Take several photos of each
  • Use the flash in the
  • Include all vehicles in the photos even if no damage from multiple angels with the license
  • Indirectly get participants in the photos but do not take pictures of the injured/deceased.

In the event of a crash, all drivers shall follow the procedures outlined in the Accident Investigation Report Packet.

 Claims Handling

Insurance costs are one of the three highest costs within a trucking company. In an effort to minimize losses and have drivers be more careful, Long Haul Trucking LLC has a claim handling policy. Drivers will be responsible for insurance deductibles for any claims resulting from their negligence or misconduct. Owner operators: refer to Driver Lease Agreement for further details.

Any damage to company equipment or cargo damage claims are to be reported to dispatch IMMEDIATELY. If the damage is due to driver negligence or failure to follow dispatch orders, costs will be deducted from driver wages. If a consignee notes damage on a bill of lading, the driver is not to move truck until dispatch is notified.

Liability Claims: $2500.00 Deductible charge.

Cargo Claims: $2500.00 Deductible charge.

If a claim is due to “Direct” driver negligence, such as a missed/late delivery appointment, crane appointment, etc. the driver could be held responsible for the entire amount of the claim or back charges to Long Haul Trucking LLC

 Any damage to tarps, straps, load locks and other company equipment due to driver negligence while loading or unloading, or due to incorrect or improper tarping, will be deducted from the driver’s wages.

Any damage to Long Haul Trucking LLC trailers due to driver negligence or improper driving habits will be deducted from driver wages. The damage referred to includes tires dragged, curb rubs, damage to rims & tires from driving over curbs, damage to side rails, etc. We believe all of drivers are skilled enough to avoid this kind of damage.

 

Post – Accident Requirements

Long Haul Trucking LLC policy and the Federal Motor Carrier Safety Regulations (382.303) require drivers of commercial motor vehicles to submit to DOT drug and alcohol tests as soon as practicable following any accident in which the driver operating under the motor carrier’s authority:

  1.  Was performing safety-sensitive functions with respect to the vehicle and the accident involved the loss of human life; or
  2. Received a citation with a tow (due to disabling a damage), or a citation with any

An “accident” (390.5) is defined as an occurrence involving a commercial motor vehicle operating on a public road which results in:

  • A fatality; or
  • Bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; or
  • One or more motor vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be transported away from the scene by a tow truck or other

Drivers are strictly prohibited from using alcohol for eight hours following an accident or until the post-accident testing requirements are carried out, whichever occurs first.

 Failure or refusal to follow these instructions, including the use of alcohol prior to the required post-accident alcohol test, will be considered a refusal to submit to a test, which is a material breach of the operating agreement and will result in immediate termination of the agreement.

 

CRAS H CO N S E Q U E N CE S

Crashes are inevitable in this industry. However, driving defensively and within limits can help crashes from happening or reduce the severity. When Long Haul Trucking LLC drivers are involved in crashes the following corrective action will be followed.

Drivers having 2 or more major, preventable crashes will be Terminated.

Training

Long Haul Trucking LLC has certain required training for our drivers. This training includes but is not limited to:

  •  Company Safety Policy
  • Cargo Securement
  • Hours of Service
  • Defensive Driving
  • Hazardous Materials

At Long Haul Trucking LLC drivers are expected to be part of the training. The Safety Director will contact you when sessions are held. Drivers are expected to attend driver meetings when conducted.

ADDENDUM 1 – INSURANCE COMPANY GUIDELINES

  1. Must meet all Federal Motor Carrier Safety
  2. Must have a valid Commercial Driver’s License with proper endorsements or chauffeurs license (where applicable) in state of residence. No current license suspension/revocation. A work permit is not acceptable.
  3. No serious or disqualifying traffic violations within the last three years as follows:
    • Excessive speeding, involving any single offense for any speed of 15 mph or more above the posted speed
    • Reckless driving, as defined by state or local law or regulation, including, but not limited to the offense of driving a motor vehicle in willful or wanton disregard for the safety of persons or
    • Improper or erratic lane
    • Following the vehicle ahead too
    • Driving while intoxicated or under the influence of drugs.
    • Hit and run; leaving the scene of an accident; failure to report an
  4. No more than 4 moving violations within the last 36 months (3 years) and no more than 2 moving violations in the previous 12
  5. No preventable accidents involving a fatality, bodily injuries treated away from the accident scene, or disabling damage to a motor vehicle within the last 3 years. (Disabling damage means damage that precludes departure of any motor vehicle from the scene of the accident in its usual manner in daylight after simple repairs. This includes damaged vehicles that are drivable, but would incur further damage, if so driven.)
  6. A minimum of two (2) years experience in the operation of tractor/trailer
  7. At least 23 years (Drivers 25 years old and over are encouraged based on accident statistics.)

ADDENDUM 2 –Long Haul Trucking LLC Controlled Substance Policy

Long Haul Trucking LLC alcohol and drug policy is as follows:

We will establish safeguards against drug and alcohol abuse to ensure a safe and healthy working environment. Substance abuse imposes a burden on those caught up in the abuse, but also on their co-workers. It may lead to poorer job performance and accident/risks.

To mitigate these risks, we have developed this substance abuse policy to prohibit the use, possession or sale of drugs on company premises and strictly regulate the consumption of alcohol.

Scope

All job applicants, employees, contractors and part-time employee should abide by the provisions of this policy. Policy elements

Illegal drugs, inhalants and prescription as well as over-the-counter drugs fall into the “substances” category. We wil also place restrictions on alcohol consumption.

While working, you must not:

Possess, use or be under the influence of alcohol, inhalants or drugs. You can consume alcohol in moderation while in approved business meetings or social gatherings.

Sell, buy, transfer or distribute drugs or drug paraphernalia.

Use prescription drugs (e.g. medical marijuana) while working or being on company premises.

To prevent accidents and productivity losses, we implemented drug and alcohol tests for employees/candidates when: We have made a formal job offer to the final candidate or when we are about to promote a current employee.

The circumstances surrounding a workplace accident are unclear and we want to ensure there was no substance abuse involved.

We want to test employees randomly (we will only use this practice if it’s legal under state or national law.)

Especially   I i  if      you are doing a safety-sensitive  job (e.g. machine operator), we reserve the right  to  withdraw   our  job  offer, alter your job duties or send you home for the day if you’re under the influence of drugs (e.g. muscle relaxants.) We may also terminate you if your actions create safety risks. We will determine the best disciplinary action on a case-by-case basis.

Depending on the law, you may stil clear a random drug test if you test positive for prescription drugs (e.g. medical marijuana.) If your job is safety-sensitive though, you must show that you can perform your duties without problems. Your supervisor wil be responsible for spotting and reporting any impairment resulting from drug use.

Disciplinary Consequences

We may invoke disciplinary action up to termination, when you:

 

  • Test positive for hard drugs (e.g. cocaine.)

 

  • Sell, or attempt to sell, any form of substance.

 

  • Use any kind of drug on company premises.

 

  • Refuse to take company mandated drug test.

Managers will decide on the appropriate disciplinary action depending on the circumstances.

All language contained within the section of this manual is quoted from the Federal Motor Carrier Safety Administration Regulations. No references to “employee”, “employer”, or other employee- employer language shall be used to construe the relationship between Long Haul Trucking LLC and driver to be anything other than that of Long Haul Trucking LLC/ Independent Contractor. These regulations do not create an employer-employee relationship nor do they imbue the Independent Contractor with any status other than that of a self-employed independent contractor under written agreement to provide equipment and services to Long Haul Trucking LLC as specified under the terms of the Independent Contractor Lease Agreement.

CONTROLLED SUBSTANCE PROGRAM IMPORTANT PHONE NUMBERS

DESIGNATED EMPLOYER REPRESENTATIVE (S)

Company Contact Name:         Jared Ulmer

Company Backup Contact Name: Aurel Davidyan

CERTIFIED SUBSTANCE ABUSE PROFESSIONALS CAN ALSO BE FOUND AT: www.saplist.com

NATIONAL ASSISTANCE

Adult Children of Alcoholics 213-534-1815

Center for Substance Abuse Prevention 800-354-8824

Narcotics Anonymous 818-780-3951

Al-Anon Family Group Headquarters 212-683-1771

Cocaine Anonymous 800-347-8998

National Clearinghouse for Alcohol and Drug Information 800-729-6686

Alateen

212-683-1771

Cocaine Hotline 800-COCAINE

National Council on Alcoholism and Drug Dependence 800-NCA-CALL

Alcoholics Anonymous

212-686-1100 212-683-3900

Just Say No Foundation 415-939-6666

National Families in Action 404-934-6364

American Council on Alcoholism

Helpline 800-527-5344

Mothers Against Drunk Driving

214-744-6233

National Institute on Drug

Abuse 800-622-HELP

American Council for Drug Education 800-488-3784

Naranon Family Groups 213-547-5800

National Parents Resource Institute for Drug Education (PRIDE) 800-241-7946

ADDENDUM 4 – PAY PROGRAM

Long Haul Trucking LLC is a company that offers competitive pay.

ADDENDUM 5– PAPERWORK MANAGEMENT

In order for Long Haul Trucking LLC to be timely in our pay or settlements to you our drivers, we need trip paperwork as soon as possible.

King Pin Information

Internal measurements for interstate designated routes only

STATEKPMEASUREMENTSFRONT PIN SETTING
 WABASHGREAT DANE
AL41’

Kingpin to center of rear axle

group

11TH Hole13th Hole
CA40’

Kingpin to center of rearmost

axle

5th Hole7th Hole
CT41’

Kingpin to center of rearmost

axle

7th Hole9th Hole
FL41’

Kingpin to center of rear axle

group

11TH Hole13th Hole
GA41Kingpin to center of rear axle group11TH Hole13th Hole
IN43’

Kingpin to center of rearmost

axle

11th Hole13th Hole
ME43’

Kingpin to rearmost axle –

permit required

11th Hole13th Hole
MD41’

Kingpin to center of rearmost

axle

7th Hole9th Hole
MI40’6”

Kingpin to center of rear axle

group

10H Hole12h Hole
MN41’

Kingpin to center of rear axle

group

11TH Hole13th Hole
NH41’

Kingpin to center of rear axle

group

11TH Hole13th Hole
NJ41’

Kingpin to center of rear axle

group

11TH Hole13th Hole
NY41’

Kingpin to center of rear axle

group

11TH Hole13th Hole
NC41’

Kingpin to center of rear axle

group

11TH Hole13th Hole
PA41’

Kingpin to center of rear axle

group

11TH Hole13th Hole
RI41’Kingpin to center of rearmost axle7th Hole9th Hole
SC41’

Kingpin to center of rear axle

group

11TH Hole13th Hole
TN41’

Kingpin to center of rear axle

group

11TH Hole13th Hole
UT41’

Kingpin to center of rear axle

group

11TH Hole13th Hole
VT41’

Kingpin to rearmost axle –

permit required

11th Hole13th Hole

 

VA41’

Kingpin to center of rear axle

group

11TH Hole13th Hole
WV37’

Last tractor axle to first trailer

axle

7th Hole9th Hole
WI43’

Kingpin to center of rear axle

group

15H Hole17h Hole

CANADA 12.5M KINGPIN TO CENTER OF REAR AXLE GROUP

(12.5 x 3.25FT = 40.6 FT)                          10th Hole     12th Hole

 

*** AVOID PULLING LOADS OVER 40,000 LBS. PAST 48’
*** LEGAL WEIGHT AND LENGTH IS THE DRIVER’S RESPONSIBILITY
*** BE SURE TO SCALE ALL LOADS AFTER SETTING THE TANDEMS

 

Driver Handbook

Employee Relations

Long Haul Trucking LLC is proud that our work conditions, wages, and benefits are competitive with those offered by other employers in this area and in this industry. If employees ever have concerns about work conditions or compensation, we strongly encourage them to voice these concerns openly and directly to Jared Ulmer.

Long Haul Trucking LLC believes that when employees deal openly and directly with teammates, the work environment can be excellent, communications can be clear, and attitudes can be positive. We feel that Long Haul Trucking LLC amply demonstrates its commitment to employees by responding effectively to employee concerns.

Maintaining a Positive Work Environment

Long Haul Trucking LLC expects employees to follow these guidelines for a positive and safe environment and to protect the interests of all the employees within the organization.

Long Haul Trucking LLC expects employees to abide by the following Code of Conduct:

 

  • I will respect the property of my co-workers and Long Haul Trucking LLC.
  • I will maintain confidentiality of information with regards to the company and my co-workers and respect their privacy
  • I will be honest in my record keeping of timecards, expense reports, and other employment related records
  • I will not work under the influence of alcohol or other illegal substances and maintain a safe working environment for those around me
  • I will treat my teammates and co-workers with dignity, respect, and consideration at all times and I will not act in ways which are intimidating, hostile, and/or physically or verbally abusive
  • I will be punctual, maintain good attendance records, and maintain my office equipment and space
  • I will comply with the Email, Computer, Internet and Voicemail System

Failure to comply with any portion of the Code of Conduct may result in disciplinary actions, up to and including termination.

Equal Employment Opportunity (EEO)

GE NE R A L  E E O  P OL I C Y

Long Haul Trucking LLC provides equal employment opportunities to all staff members and applicants for employment without regard to race, color, religion, sex, national origin, age, physical or mental disability, status as a special disabled veteran or veteran of the Vietnam-era. In addition, Long Haul Trucking LLC complies with all applicable state and local laws governing nondiscrimination. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leaves of absence, compensation, benefits, Company sponsored and social and recreational programs.

PO L I CY O N H ARASSM EN T

Long Haul Trucking LLC is committed to maintaining a positive constructive working environment where all staff members may pursue personal career satisfaction. Long Haul Trucking LLC will not tolerate harassment based on race, color, religion, sex, national origin, age, physical or mental disability, status as a special disabled veteran or veteran of the Vietnam era, or any other protected characteristic afforded protection under state, municipal or local law. These forms of harassment not only violate Company policy but they are violations of state and federal law.

 

Long Haul Trucking LLC has adopted a policy of “zero-tolerance” with respect to unlawful staff member harassment. In this connection Long Haul Trucking LLC, expressly prohibits any form of unlawful staff member harassment. Improper interference with the ability of Long Haul Trucking LLC staff members to perform their expected job duties is not tolerated.

Each member of management is responsible for creating an atmosphere free of discrimination and harassment, sexual or otherwise. Further, staff members are responsible for respecting the rights of co-workers and assisting in creating an atmosphere free of discrimination and harassment.

A staff member who believes that he/she has been subject to or has knowledge of harassment as outlined in this policy is requested to immediately contact the General Manager or Human Resources. Such complaints or inquiries will be kept confidential to the extent possible and will not be recorded in the personnel file of the individual filing the complaint. A prompt investigation will be conducted and steps will be taken to prevent further harassment. If appropriate, disciplinary action, including the possibility of termination will take place. In addition, as appropriate under the circumstances, the Company will take other corrective actions designed to remedy the situation. The staff member who registers a complaint will be advised of the determination of the investigation.

The Company will not, in any way, retaliate against a staff member who makes a report of discriminatory harassment in good faith or assists in a complaint investigation, nor will it permit any manager or staff member to do so. Retaliation is a serious violation of this policy and should be reported immediately. Any person found to have retaliated against a staff member for making a harassment complaint will be subject to disciplinary action, up to and including termination.

If, after investigating any complaint of harassment or unlawful discrimination, Long Haul Trucking LLC determines that the complaint is not bona fide and was not made in good faith or that a staff member has provided false information regarding the complaint, disciplinary action may be taken against the individual who filed the complaint or who gave the false information.

Sexual harassment is a form of sex discrimination as with other forms of discriminatory harassment will not be condoned or tolerated. All provisions of this policy apply to cases of sexual harassment.

 

Harassment

Discriminatory harassment includes verbal or physical conduct designed to threaten, intimidate or coerce and may impair an employee’s ability to do his or her job. Harassment may take many forms such as those contained in the partial list below or any other offensive conduct relating to an individual’s race color, religion, sex, national origin, age, physical or mental disability, veteran status or another protected characteristic:

  •  Hostile, threatening or intimidating actions, gestures, or physically interfering with normal work or
  • Verbal abuse or
  • Degrading comments or
  • Displaying derogatory objects (including t-shirts), cartoons, posters, drawings or

 

SEXU AL  H ARASSM EN T

Sexual harassment is a form of sex discrimination and is defined as unwanted sexual advances, or visual, verbal or physical conduct of a sexual nature. The definition includes many forms of offensive behavior and includes gender-based harassment of a person of the same sex as the harasser. The following is a partial list:

 

  • Unwanted sexual
  • Offering employment benefits in exchange for sexual
  • Making or threatening reprisals after a negative response to sexual
  • Visual conduct: leering, making sexual gestures, displaying of sexually suggestive objects or pictures, cartoons, or
  • Verbal conduct: making or using derogatory comments, epithets, slurs and
  • Verbal sexual advances or
  • Verbal abuse of a sexual nature, graphic verbal commentaries about an individual’s body, sexually degrading words used to describe an individual, suggestive or obscene letter, notes or
  • Physical conduct: touching, assaulting, impeding or blocking

 

 NOND I S C R I M I NA T I ON  A G AI N ST  AN D ACCO M M O DATI O N  O F  I N D IV ID U A L S 

W IT H  DI SABI L ITI ES

Long Haul Trucking LLC provides reasonable accommodations for qualified individuals with disabilities as long as it does not create a direct threat to the health or safety of other individuals in the workplace. If you would like to request an accommodation, please see Human Resources.

Insurance

Long Haul Trucking LLC Does NOT offer insurance programs for our employees to participate. See Jared Ulmer for questions regarding this subject.

 

GENERAL EMPLOYMENT POLICIES

 PROCEDURES AND POLICIES

Access to Personnel Files

Long Haul Trucking LLC maintains a personnel file on each employee, as well as a separate medical file to ensure confidentiality. The personnel file includes information such as the employee’s job application, resume, records of training and certification, performance appraisal documentation (including employee responses to performance appraisals), salary increases, and other employment records.

To ensure that your personnel file is up-to-date at all times, notify Jared Ulmer of any changes in your name, telephone number, home address, marital status, number of dependents, beneficiary designations, scholastic achievements, the individuals to notify in case of any emergency, and so forth.

Employees may view their individual employee file upon request. Files may not be checked out or taken.

 

Conflicts of Interest

Long Haul Trucking LLC employees should avoid any situations, which involve or may involve, a conflict between their personal interest and the interest of Long Haul Trucking LLC. As in all other facets of employee duties, employees dealing with customers, prospects, suppliers, contractors, competitors, or any other person doing or seeking to do business with Long Haul Trucking LLC are to act in the best interest of Long Haul Trucking LLC. An employee is also required to make prompt and full disclosure in writing to Jared Ulmer of any potential situation, which may involve a conflict of interest.

Such conflicts include, but are not limited to:

  • Ownership by employee or by a member of their family of a significant interest in any outside enterprise which does or seeks to do business with or is a competitor of the company
  • Serve as a director, officer, partner, consultant, or in a managerial or technical capacity with an outside enterprise unless approved by Andrei
  • Act as a broker, finder, go-between, or otherwise for the benefit of a third party in transactions involving or potentially involving Long Haul Trucking LLC or its interests
  • Any other arrangements or circumstances, including family or other personal relationships, including those with customers, contract employees, or competitors which might dissuade the employee from acting in the best interest of Long Haul Trucking LLC.

Discipline up to, and including termination may result from a violation of this policy.

Drug Free Work Zone

Long Haul Trucking LLC’s substance abuse policy prohibits the workplace sale, purchase, transfer, possession, or use of narcotics, drugs, or any illegal or controlled substance. Any workplace misconduct will be addressed, regardless of disability status.

 

  • Legal use of drugs prescribed by a physician is permitted only if the drug is for the employee themselves, and
  • Does not impair the employee’s ability to perform job functions effectively and safely

Violations of this policy may lead to disciplinary action, up to and including immediate dismissal, and/or required participation in a substance abuse rehabilitation or treatment program. Such violations may also have legal consequences.

 Military Leave of Absence

A military leave of absence will be granted to employees, except those occupying temporary positions, to attend scheduled drills or training or if called to active duty with the U.S. armed services.

  • Employees will receive partial pay for two-week training assignments and shorter Upon presentation of satisfactory military pay verification data, employees will be paid the difference between their normal base compensation and the pay (excluding expense pay) received while on military duty
  • The portion of any military leaves of absence in excess of two weeks will be unpaid
  • Employees may use any available accrued paid time off for the absence
  • Subject to the terms, conditions and limitations of the applicable plans for which the employee is otherwise eligible, health insurance benefits will be provided by Long Haul Trucking LLC for the full term of the military leave of absence
  • Vacation, sick leave, and holiday benefits will continue to accrue during a military leave of absence
  • Employees on two-week active duty training assignments or inactive duty training drills are required to return to work for the first regularly scheduled work day after the end of training, allowing reasonable travel time. Employees on longer military leave must apply for reinstatement in accordance with all applicable state and federal laws
  • Every reasonable effort will be made to return eligible employees to their previous position or a comparable one. They will be treated as though they were continuously employed for purposes of determining benefits based on length of service, such as the rate of vacation accrual.

Personal Leave of Absence

Long Haul Trucking LLC may provide leaves of absence without pay to eligible employees who need to take time off from work duties to fulfill personal obligations, after their vacation and personal days have been depleted.

As soon as eligible employees become aware of the need for a personal leave of absence, they should request a leave from Jared Ulmer.

 

  • Requests for personal leave will be evaluated based on a number of factors, including anticipated workload requirements and staffing considerations during the proposed period of absence
  • Subject to the terms, conditions, and limitations of the applicable plans, health insurance benefits will be provided by Long Haul Trucking LLC until the end of the month in which the approved personal leave At that time, employees will become responsible for the full costs of these benefits if they wish coverage to continue. When the employee returns from personal leave, benefits will again be provided by Long Haul Trucking LLC according to the applicable plans.
  • Vacation, sick leave, and holiday benefits, will continue to accrue during the approved personal leave period.
  • When a personal leave ends, every reasonable effort will be made to return the employee to the same position, if it is available, or to a similar available position for which the employee is qualified. However, Long Haul Trucking LLC cannot guarantee reinstatement in all

If an employee fails to report to work at the expiration of the approved leave period as arranged,

Long Haul Trucking LLC must assume the employee has resigned.

Payroll, Timecards, and Deductions

Accurately recording all hours worked is the responsibility of every nonexempt employee. Federal and state laws require Long Haul Trucking LLC to keep an accurate record of time worked in order to calculate employee pay and benefits.

 

  • Nonexempt employees must accurately record the time that they begin and end each work day, as well as the beginning and ending time of each meal period lasting 30 minutes or longer. They should also record the beginning and ending time of any departure from work for personal reasons. Overtime work must always be approved by Jared Ulmer before it is performed
  • Workweeks run Monday through
  • Altering, falsifying, tampering with time records, and/or recording time on another employee’s time record may result in disciplinary action, up to and including dismissal
  • Employees are responsible for signing their time records to certify the accuracy of all time recorded
  • Overtime will not be paid out on weeks where personal time is used, creating the Instead, less personal time should be noted.

Each paycheck will include earnings for all work performed through the end of the current payroll period.

 

  • Long Haul Trucking LLC takes all reasonable steps to ensure that employees receive the correct amount of pay in each paycheck and that employees are paid promptly on the scheduled payday
  • In the unlikely event that there is an error in the amount of pay, the employee should promptly bring the discrepancy to the attention of Jared Ulmer so that corrections can be made as quickly as
  • In the event that a regularly scheduled payday falls on a day off such as a holiday, employees will generally receive pay on the day before the holiday
  • When a regularly scheduled payday falls on a weekend, employees will receive pay on the Friday before the weekend begins
  • If a regular payday falls during an employee’s vacation, the employee’s paycheck will be available upon his or her return from vacation

The law requires that Long Haul Trucking LLC make certain deductions from every employee’s compensation. Among these are applicable federal, state, and local income taxes. Long Haul Trucking LLC also must deduct Social Security taxes on each employee’s earnings up to a specified limit that is called the Social Security “wage base.” Long Haul Trucking LLC matches the amount of Social Security taxes paid by each employee.

Long Haul Trucking LLC offers programs and benefits beyond those required by law. Eligible employees may voluntarily authorize deductions from their paychecks to cover the costs of participation in these programs. If you have questions concerning why deductions were made from your paycheck or how they were calculated, contact Jared Ulmer.

Performance Evaluations and Reviews

Performance evaluations are conducted to provide both management and employees the opportunity to discuss job tasks, identify and correct weaknesses, encourage and recognize strengths, and discuss positive, purposeful approaches for meeting goals.

Performance evaluations are generally scheduled approximately every 12 months. For newly hired employees, performance reviews are given at 6 months during their first year, annually thereafter at the department’s scheduled review date.

Merit-based pay adjustments are awarded by Long Haul Trucking LLC in an effort to recognize truly superior employee performance. The decision to award such an adjustment is subject to the sole discretion of the Company, depending upon numerous factors, including the information documented by our formal performance evaluation process. Other factors taken into consideration by the Company are its overall financial situation, general economic conditions, local area wage scales, employees’ qualifications & experience, etc.

Zero Tolerance for Workplace Violence

Long Haul Trucking LLC is strongly committed to providing a violence-free workplace and has adopted a zero-tolerance policy. Violence, threats of violence, or intimidation of employees, vendors, or customers will not be tolerated. Examples include, but are not limited to:

 

  • Hitting or shoving another individual
  • Threatening harm to an individual, his/her family, friends, or associates
  • Intentional damage or destruction of, or threat of damage or destruction to property
  • Harassing or threatening phone calls
  • Harassing surveillance or stalking
  • The suggestion or intimidation that violence is appropriate
  • Possession or use of firearms or other weapons in the workplace

If an employee experiences an actual or perceived threat of physical violence including intimidation, harassment, or coercion this act must be reported immediately to Jared Ulmer. Violation of this policy will result in counseling, or depending on the severity of the event, immediate termination. In addition, the authorities may be contacted, depending on the severity of the offense.

 Progressive Discipline

The progressive discipline plan represents a series of management interventions that gives an employee an opportunity to correct undesirable behavior before being released. There are two levels of misconduct: minor violations and serious violations. There may be other violations not listed which would be deemed unacceptable behaviors and addressed in a similar manner. Steps may be skipped depending on the severity of the violation and this policy by no means should be considered a part an employment contract. The policy is to serve as general guidelines for appropriate action for the below violations (this list should not be considered comprehensive):

 

Minor Violations ExamplesSerious Violations Examples
AbsenteeismAlcohol/drug use in the workplace
Dress codeTheft
SleepingDishonesty

 

TardinessViolence
Phone usage/abuseGross insubordination
Internet usage/abuseSabotage
AttitudeWeapons
Performance issuesSexual Harassment
HPPT Agreement violation
Breach of confidentiality

 

  • Step One: Verbal Warning
    • An employee committing a minor violation receives a verbal warning from their manager and is told that if this problem continues within a specific time period, harsher punishment will follow. The manager needs to provide clear expectations for
    • A follow-up date may be set if

 

  • Step Two: Written Warning
    • The employee violates the same rule within the specified time period and now receives a written warning from their manager. This warning goes on the employee’s permanent record. The employee is told that failure to correct this behavior will result in more serious
    • A follow-up date/meeting for this stage is highly

 

  • Step Three: Suspension
    • The employee still fails to respond to warnings and again violates the rule. The employee is now suspended from employment without pay for a specific amount of time. Final warning is issued, and termination is the next level of discipline.
    • This step may be skipped at any time depending on severity of written warning.
    • In certain circumstances an individual may receive pay during their suspension. Approval by Jared Ulmer is required prior to

 

  • Step Four: Discharge
    • The employee violates the same rule and is

 

Termination Procedures

Termination of employment is an inevitable part of personnel activity within any organization. Below are examples of some of the most common circumstances under which employment is terminated:

 

  • RESIGNATION – voluntary employment termination initiated by an employee
  • DISCHARGE – involuntary employment termination initiated by the organization

 

  • RETIREMENT – voluntary employment termination initiated by the employee meeting age, length of service, and any other criteria for retirement from the organization

Employees who wish to resign from their position are asked to give the company a minimum of 2 weeks’ notice. The notice should appear in writing to Jared Ulmer and should specify last day of intended work.

Employee benefits will be affected by employment termination in the following manner.

  • All accrued, vested benefits that are due and payable at termination will be paid out at the next regularly scheduled pay period. Accrued benefits such as vacation/personal time are calculated on a calendar year basis and earned per month. Long Haul Trucking LLC reserves the right to subtract funds from an employees’ last paycheck to compensate for benefits taken beyond accrued amounts
  • Benefits payout is dependent on the return of all Long Haul Trucking LLC Employees are responsible for all property, materials, or written information issued to them or in their possession or control. All Long Haul Trucking LLC property must be returned by employees on or before their last day of work (e.g. keys, fobs, computer equipment, laptops, cell phones, palm pilots and company cars…)
  • In addition, employees will be asked to sign the confidentiality agreement upon completion of their responsibilities at Long Haul Trucking LLC
Long Haul Trucking LLC will generally provide an exit interview form upon completion of work at Long Haul Trucking LLC. The exit interview will afford an opportunity to discuss such issues as employee benefits, conversion privileges, or return of Long Haul Trucking LLC-owned property. Suggestions, complaints, and questions can also be voiced. Information contained in the exit interview will remain as confidential as possible.
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